[Anonymous]

Hello everyone.

Has anyone ever worked as a billing clerk for a manufacturing company? I found temp work and all I do is match Bill of Ladings to Purchase orders for 8 hours day after day.

I want to know if you are either a speed demon with incredible eyesight, or you have developed a process to match these documents? I realize that we always short-ship the same few items, yet I feel morally wrong if I didn’t match the million of other items we shipped and took a shortcut. It has become a problem at work where inventory and revenue department harasses me about how slow I am and the company wants me to leave after my eight hours so they don’t have to pay me overtime.

[Kru]

How good are you with Excel?

AUD - 82p
FAR - 69, 72, 75p
BEC - 09/2012
REG - 10 or 11/2012

Using CPAExcel, Gleim for SIMs, and Red Bull

[Anonymous]

Pretty good. But what does Excel have to do with anything? These documents are in Adobe PDF.

[Anonymous]

and our Purchase Orders are in a different format altogether. even if the Sales Orders matched the Purchase order, quickbooks doesn't even allow me to export the sales orders onto excel.

[Kru]

I did similar work for a furniture company but on the other end – A/P with matching BOLs, Closed POs, and Invoices. All my work had to be manual since BOLs and invoices are external.

As per your situation with A/R – I know some companies generate invoices quickly based on the original POs/SOs and later issue credit memos if the quantities are lower on the signed BOLs (by your clients). I guess the sales and inventory depts probably want the information on written sales not landed (closed/delivered sales) and that is the reason they are probably harassing you for being slow. I never worked with A/R and this is only my assumption.

AUD - 82p
FAR - 69, 72, 75p
BEC - 09/2012
REG - 10 or 11/2012

Using CPAExcel, Gleim for SIMs, and Red Bull

[LittleMoe]

Is there a way you can sort them when you get them to make the process easier? Maybe create some sort of filing system? Without knowing more about what you are up against, it is hard to give any advice.

However, maybe if there is someone in the company you feel comfortable talking to, you could ask them if they see a more efficient way you could be using to save yourself some time. I am sure that it doesn't help that you are probably bored out of your mind doing the same thing every single day for 8 hours a day. That always makes it tough to enjoy your job. But, it is just temp work and it's paying the bills. I think most of us have probably gone through something similar.

At least since they don't want you to work overtime, hopefully you are still able to keep looking for something permanent.

AUD 4/12/12 79
FAR 5/29/12 76
REG 8/2/12 82
BEC 8/30/12 72 Retake 10/18/12 76!!! DONE!!!!
ExamMatrix, Wiley Books, NINJA notes and audio
LICENSED ALABAMA CPA 11/30/12

[Author]

Replies