@samdiegoCPA
@HopefulCPA0601 gave a perfect answer, but I'm going to go ahead and try explaining my way, somewhat repeating what he said (helps me revise too)
Appropriations are recorded at the time of setting a Budget. Simply put, they are estimated expenditures.
Suppose we make an entry for Opening Budget:
(Dr) Estimated Revenues
(Cr) Appropriations
(With the difference / balancing figure going to Budgetary Funds Balance)
Encumbrances are recorded at time of Purchase Order. They are also a type of estimated expenditures
At the time of making the purchase order, you basically set aside a certain amount from the budget:
(Dr) Encumbrances
(Cr) Budgetary Fund Balance
Main Difference: APPROPRIATION vs ENCUMBRANCE
Encumbrances represent an “actual legal commitment” and thus require a portion of the fund balance to be reserved
Meanwhile Appropriations do NOT involve a legal commitment. They are just estimates of cost during Budget at the start of the year.
BEC - 88
REG - 72, 78
FAR - 75
AUD - 64, 64, 3rd attempt!!!
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